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Posted : Wednesday, September 06, 2023 07:59 PM
*JOB DESCRIPTION*
The Black Car Fund is a not-for-profit organization that provides workers’ compensation insurance, safety education and related benefits to drivers who operate in the state of New York and are affiliated with transportation companies who are The Fund’s Member Bases.
_Learn more about The Fund from our MPower Award:_ _https://vimeo.
com/363321459/2dc64d1985_ We are seeking to immediately fill the Office Administrative/HR Support position.
Along with our Office Administration Team, the successful candidate will be responsible for completing daily office administration tasks, answering customer service phone calls, overseeing inventory, and providing human resources support to the Human Resources Director/Office Manager.
This support position, depending on the organization’s needs and the quality of the candidate’s work, may lead to an assistant position.
*This is a full-time in-office position.
* *COMMON EXPECTATIONS* *Knowledge of:* Relevant office, Human Resources support and administrative work.
Detail to customer service etiquette.
Basic principles and procedures of organizational skills, stocking, and inventory.
Modern office procedures and methods including computer equipment and supporting applications.
English usage, spelling, grammar, and punctuation.
*PRIMARY RESPONSIBILITIES * · HR admin support, as needed · Assisting with completing inventory of the organization, including but not limited to mail room, kitchens, conference rooms, storage rooms, pantry, etc.
· Assisting with directing deliveries and restocking items · Assisting with preparing, setting up and breaking down conference rooms for meetings or events · Assisting with the receptionist area, conference rooms, mail room and other shared spaces and keeping them tidy, organized and fully stocked *COMMON RESPONSIBILITIES * · Provide backup to the front desk and phones, as needed · Filing/organizing documents, paperwork, and pertinent information · Handling copying and faxing of work-related materials · Preparing and sending out authorized mailings, scanning necessary documents · Sorting general faxes, mail, and documents · Create and maintain files, spreadsheets, logs, and other documents · Screening calls and answering customer service questions/concerns · Greeting guests and employees in person and/or on the phone when covering the front desk.
· Performing ad hoc projects, as needed *WORK ENVIRONMENT* * Maintain a healthy/positive working relationship with supervision, management within a diverse organizational team environment, and clientele · Understanding that this position will be dealing with confidential information.
* Participate in company-provided training and events *Cognitive:* * Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; ability to communicate matters of concern effectively; and meet deadlines; ability to be proactive and forecast new approaches to enhance departmental needs *Physical:* * Computer, keyboarding, managing files, stocking inventory, mailings, handling deliveries, lift necessary items, etc.
*REQUIRED QUALIFICATIONS/PREFERENCES* * Exceptional customer service and interpersonal skills * Excellent communication skills * Detail-oriented * Highly organized * Ability to work and coordinate with others in department to ensure coverage and accountability * Ability to maintain confidentiality * Zero tolerance for office gossip * Ability to lift up to 30 lbs.
* Proficiency with computer platforms and applications such as, Microsoft Office Suite, (Outlook, PowerPoint, and Excel) * College degree desired but not required with the right level of experience *BENEFITS* * Health Insurance (with limited employee contribution) * 401K (with 100% employer match up to 6% of employee’s contribution) * Dental and Vision insurance * Life Insurance * EAP * FSA * LSA * PFL * Enhanced Short Term Disability Insurance * Paid Holiday, Vacation, Sick and Personal Days * Educational and/or Professional Support * Discount Membership Program * Pre-tax Transit Benefit * $2500 Signing Bonus *EDUCATION* * High school or equivalent, required * 2 to 4-year college degree, preferred *REQUIRED EXPERIENCE* * 2+ years of prior reception experience in a professional environment * 3 to 5+ years of prior administrative work in a professional environment *LANGUAGE* * English, required The Black Car Fund is an equal opportunity employer.
Military veterans and spouses are encouraged to apply.
Job Type: Full-time Pay: $21.
75 - $23.
09 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Professional development assistance * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Long Island City, NY 11101: Relocate before starting work (Required) Work Location: In person
_Learn more about The Fund from our MPower Award:_ _https://vimeo.
com/363321459/2dc64d1985_ We are seeking to immediately fill the Office Administrative/HR Support position.
Along with our Office Administration Team, the successful candidate will be responsible for completing daily office administration tasks, answering customer service phone calls, overseeing inventory, and providing human resources support to the Human Resources Director/Office Manager.
This support position, depending on the organization’s needs and the quality of the candidate’s work, may lead to an assistant position.
*This is a full-time in-office position.
* *COMMON EXPECTATIONS* *Knowledge of:* Relevant office, Human Resources support and administrative work.
Detail to customer service etiquette.
Basic principles and procedures of organizational skills, stocking, and inventory.
Modern office procedures and methods including computer equipment and supporting applications.
English usage, spelling, grammar, and punctuation.
*PRIMARY RESPONSIBILITIES * · HR admin support, as needed · Assisting with completing inventory of the organization, including but not limited to mail room, kitchens, conference rooms, storage rooms, pantry, etc.
· Assisting with directing deliveries and restocking items · Assisting with preparing, setting up and breaking down conference rooms for meetings or events · Assisting with the receptionist area, conference rooms, mail room and other shared spaces and keeping them tidy, organized and fully stocked *COMMON RESPONSIBILITIES * · Provide backup to the front desk and phones, as needed · Filing/organizing documents, paperwork, and pertinent information · Handling copying and faxing of work-related materials · Preparing and sending out authorized mailings, scanning necessary documents · Sorting general faxes, mail, and documents · Create and maintain files, spreadsheets, logs, and other documents · Screening calls and answering customer service questions/concerns · Greeting guests and employees in person and/or on the phone when covering the front desk.
· Performing ad hoc projects, as needed *WORK ENVIRONMENT* * Maintain a healthy/positive working relationship with supervision, management within a diverse organizational team environment, and clientele · Understanding that this position will be dealing with confidential information.
* Participate in company-provided training and events *Cognitive:* * Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; ability to communicate matters of concern effectively; and meet deadlines; ability to be proactive and forecast new approaches to enhance departmental needs *Physical:* * Computer, keyboarding, managing files, stocking inventory, mailings, handling deliveries, lift necessary items, etc.
*REQUIRED QUALIFICATIONS/PREFERENCES* * Exceptional customer service and interpersonal skills * Excellent communication skills * Detail-oriented * Highly organized * Ability to work and coordinate with others in department to ensure coverage and accountability * Ability to maintain confidentiality * Zero tolerance for office gossip * Ability to lift up to 30 lbs.
* Proficiency with computer platforms and applications such as, Microsoft Office Suite, (Outlook, PowerPoint, and Excel) * College degree desired but not required with the right level of experience *BENEFITS* * Health Insurance (with limited employee contribution) * 401K (with 100% employer match up to 6% of employee’s contribution) * Dental and Vision insurance * Life Insurance * EAP * FSA * LSA * PFL * Enhanced Short Term Disability Insurance * Paid Holiday, Vacation, Sick and Personal Days * Educational and/or Professional Support * Discount Membership Program * Pre-tax Transit Benefit * $2500 Signing Bonus *EDUCATION* * High school or equivalent, required * 2 to 4-year college degree, preferred *REQUIRED EXPERIENCE* * 2+ years of prior reception experience in a professional environment * 3 to 5+ years of prior administrative work in a professional environment *LANGUAGE* * English, required The Black Car Fund is an equal opportunity employer.
Military veterans and spouses are encouraged to apply.
Job Type: Full-time Pay: $21.
75 - $23.
09 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Professional development assistance * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Long Island City, NY 11101: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 2833 Jackson Ave, Long Island City, NY
• Post ID: 9142207139
