Administrative Liaison

Administrative Liaison Apply Administrative Liaison Agency: DEPT OF DESIGN & CONSTRUCTION Posted on: 08/21/2023 Job type: Full-time Location QUEENS Title Classification: Exam may be required Department Infra-Executive Salary range: $43,728.
00 – $55,000.
00 Job Description Hours: Full-Time – 35 Hours Work Location: 30-30 Thomson Avenue, NY, 11101 Only candidates who are permanent in the Clerical Associate title or those who are reachable on the open-competitive list (Exam # 8003 or Exam #1190) may apply.
Please include a copy of your Notice of Result card or indicate if you are already permanent in the title.
If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.
The NYC Department of Design and Construction, Division of Infrastructure, seeks an Administrative Liaison to support the Office of Administrative Services.
The selected candidate will be responsible for but not limited to review employees’ monthly personal expense reimbursement requests for accuracy and submit it to the Finance and Procurement Division for approval, maintain a log and update employees’ file, and follow up to ensure employees received their reimbursements in a timely manner; pick-up and distribute paychecks, pay-stubs, reimbursement checks, MetroCards and health insurance forms.
The Administrative Liaison will also serve as back-up to the Administrative Liaison (Purchasing, Technology and Innovation, and Fleet), responsibilities include coordinating the Division’s on-boarding of new and internal hires, this includes, but is not limited to creating tickets in Track-It with assigned workstation and other necessary information related to Technology and innovation, and work with an T&I’s Technician to ensure proper PC and monitors and desk phone are at location and set up according to the Systems Access Request (SAR) prior to the start date of the new hire; review and submit driver’s vehicle request and renewals for commuting and parking permits and maintain the Division’s driver’s file; reviewing and submitting requests for business card, wireless devices, surface pros/laptops, and Personal Protective Equipment (PPE); following-up with Operation’s Facilities team on maintenance of workstations for new hires, and relocations of employees; and updating and maintaining the Division’s Management Services electronic files.
In addition, the selected candidate will provide maintenance to all copiers and printers for the Division at 30-30 Thomson Ave.
, this includes order and replacement of ink cartridges, order and refills paper, report and coordinate printers and copiers maintenance; assist the DAO, Senior Administrative Liaisons, and the Technology and Innovation and Operations Liaison on the distribution of goods and other materials to employees when needed; and will assist the Office of Administrative Services in providing back-up support in the absence of the Deputy Commissioner’s Executive Assistant.
Authorization to work in the United States is required for this position.
NYC Department of Design and Construction does not provide sponsorship for international employees.
Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.
All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above.
Submit job application as prompted.
Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.
Minimum Qualifications Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills Candidates should have confidentiality, discretion, excellent organizational, verbal, and written communication skills have excellent customer service and interpersonal skills experience working in a fast-paced environment proficiency in Microsoft Office and with the ability to multi-task and work with staff at all levels in the agency.
55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program.
Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.
For more information, please visit the U.
S.
Department of Education’s website at https://studentaid.
gov/pslf/ Residency Requirement New York City residency is generally required within 90 days of appointment.
However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills Candidates should have confidentiality, discretion, excellent organizational, verbal, and written communication skills have excellent customer service and interpersonal skills experience working in a fast-paced environment proficiency in Microsoft Office and with the ability to multi-task and work with staff at all levels in the agency.
55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program.
Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.
For more information, please visit the U.
S.
Department of Education’s website at https://studentaid.
gov/pslf/ Residency Requirement New York City residency is generally required within 90 days of appointment.
However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID 591451 Title code 10251 Civil service title CLERICAL ASSOCIATE Title classification Competitive-1 Business title Administrative Liaison Posted until 2024-02-06 Experience level: Entry-Level Number of positions 1 Work location 30-30 Thomson Ave L I City Qns Category: Engineering, Architecture, & Planning