Director of Contracts and Procurement, Office of External Affairs

DEPT OF HEALTH/MENTAL HYGIENE Full-Time Location QUEENS Exam May Be Required Department OEA Administration Salary Range: $60,010.
00 – $100,875.
00 Job Description “Open to candidates who are permanent in the civil service title of Procurement Analyst or the Test takers of exam # 1194 are eligible to apply.
Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country.
Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services.
We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are: 1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods 3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness 4) Reduce black maternal mortality and make New York a model city for women’s health 5) Mobilize against and combat the health impacts of climate change Our 7,000-plus team members bring extraordinary diversity to the work of public health.
True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond.
In 2021, the NYC Board of Health declared racism as a public health crisis.
With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.
PROGRAM AND JOB DESCRIPTION: The Office of External Affairs oversees many of the agency's most critical interactions with the public, from raising awareness and promoting healthy behaviors to advancing policies and responding to health emergencies.
The office serves as the agency's in-house publisher, advertiser and marketer of trendsetting, culturally responsive campaigns, and initiatives, maintains a strong digital presence and oversees press relations and government affairs.
OEA Administration ensures all media, advertisement, and translation contracts are registered; conduct budget analysis and monitoring; maintains fiscal accountability; liaises with Human Resources and Payment Management; and provides operational support for all OEA's bureaus to perform the agency's mission.
DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: Reporting directly to the Executive Director for OEA Administration, the Director of Contract and Purchasing will provide expertise in all aspect of contracting and purchasing to all the senior management in Office of External Affairs.
The director will focus on overseeing new contracting opportunities and develop new request for proposal (RFP).
Supervise contract and procurement staff.
Oversee all media/language services contracts and purchase order for the division.
Ensure all contracts are registered in a timely manner.
Meet with new and current vendors to ensure that services were delivered satisfy contract requirement.
Explore new contract opportunity and work with unit managements on new Request for Proposal Monitor and work with vendors to have their sub-contractors registered on City system.
Liaison with ACCO and OBA.
**IMPORTANT NOTES TO ALL CANDIDATES: Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as: - A document that establishes identity for employment eligibility, such as: A Valid U.
S.
Passport, Permanent Resident Card/Green Card, or Driver’s license.
- Proof of Education according to the education requirements of the civil service title.
- Current Resume - Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.
e.
Telephone, Cable, Mobile Phone) Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section.
Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment.
By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
**LOAN FORGIVENESS As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.
For more information, please visit the U.
S.
Department of Education’s website at StudentAid.
gov/PSLF.
"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL” ________________________________________ Minimum Qualifications 1.
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2.
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3.
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4.
A combination of education and/or experience equivalent to “1”, “2”, or “3” above.
College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience.
However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills Excellent communication (verbal & written) and interpersonal skills.
Experience with media and Language services vendor Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
Ability to prioritize and work in fast-paced environment with hard deadlines.
Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.
Residency Requirement New York City residency is generally required within 90 days of appointment.
However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID 618146 Title code 12158 Civil service title PROCUREMENT ANALYST Title classification Competitive-1 Business title Director Of Contracts And Procurement, Office Of External Affairs Posted until 04/02/2024 Experience Level: Experienced (Non-Manager) Number of positions 1 Work location 42-09 28th Street Category: Constituent Services & Community Programs