*Role:* Administrative Assistant (News/Media/Journalism)
*Location*: 620 Fifth Avenue, New York, NY 10020
*Type*: 6 months contract on W2
*Pay Rate:* $22/hr on W2
*Qualifications:*
* 3-5 Years
* Strong telephone etiquette, communications and organizational skills.
* Team player with exceptional interpersonal skills.
* Working knowledge of Microsoft Excel and Word.
* Bachelors Degree preferred.
*Responsibilities:*
* Provide daily communication, basic clerical duties, and general administrative support.
* Insure that pertinent operational information is conveyed within the department and to other departments as necessary.
* Answer heavy telephones, give information and take messages.
* Provide timely operational information to managers and employees.
*NOTES FROM HIRING MANAGER*
* Can you tell me about this position and the day-to-day activities?
* o Scheduling Meetings – can be across time zones – attention to detail – taking initiative to make the executives days easier.
o Pay close attention to calendars to ensure there are no overlapso Coordinate different presentations and meetings through teamso Travel and accommodations support and configurationo Assistance with contracts, memos and other legal documentso Being familiar with systems and data bases team useso Call volume is not high – but always be professional when calls happeno Could be some event planning during assignment
* Of the items listed on the job description, can you tell me the top 3 skills for the role?
* o Experience with Microsoft Teams, DMS, DocuSign, and SAP Concur preferredo Being personable – they are the glue and connection between the teams – Friendly faceo Professional presenting is key – and being able to communicate and prioritize is a skill set that will go far
* What stands out to you on a resume?
* o Could consider Coordinators – experience must be thereo Preference is Executive Assistant, Administrative Assistant – someone that can manage calendars, pivot and changing environment – hold their owno Experience working with executives
* What has made someone successful in this role in the past? Or unsuccessful in the past?
* o Successful – Able to be professional, read a room, kind and personable, prioritize, take initiative and thinking outside the box.
Ability to complete tasks before being asked.
o Unsuccessful – Unable to remain organized and detail oriented, cannot conduct themselves in a professional manner, unfamiliar with supporting high level executives
* What soft skills are needed to be a good fit for the team?
* o Professionalo Team Playero Takes initiativeo Askes questionso Good communication skillso Flexible with onsite ability
* Are there any responsibilities or tasks that the contractor will have to do that are not included in the job description?
* o Some additional responsibilities could be given down the road depending on performance
* Can you tell me what your interview process would look like?
* o HM 1st interview for screening & 2nd interview with executives
* Will this position be onsite or remote?
* o Onsite – Mon & Fri: remote.
Tues-Thurs: in office.
o If candidate is willing to be flexible with onsite and coming in more than 3 days a week is ideal for this role.
Job Types: Full-time, Contract
Pay: Up to $21.
87 per hour
Expected hours: 40 per week
Schedule:
* 8 hour shift
Experience:
* Customer service: 1 year (Preferred)
Ability to Commute:
* New York, NY 10020 (Required)
Work Location: In person
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