VENDOR PAYMENT ASSOCIATE

HRA/DEPT OF SOCIAL SERVICES Full-Time Location MANHATTAN Exam May Be Required Department Fiscal Operations-NM Salary Range: $53,057.
00 – $61,015.
00 Job Description The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable (BAP).
As the Agency’s primary payment office, BAP issues authorized payments to service providers for services delivered to DSS/HRA/DHS clients, payments to vendors providing services to DSS/HRA/DHS and reimbursement to employees for business related out of pocket expenses incurred in the delivery of services.
The bureau handled over 40,000 payments over $10 billion in FY2022.
The Finance Office is seeking to fill a vacant PAA II position in the Vendor Payment Unit (VPU) to function as a Vendor Payment Associate.
VPU is responsible for the timely and properly authorized payment for non-human service contracts and purchase orders that provide administrative, consultant and support services to programs and to vendors who provide specific administrative tasks to support agency functions.
The selected candidate will be responsible, but not limited to: - Process/prepare payment vouchers and analyzing payment documents in accordance with the Comptroller’s directives, MOUs and internal policy and procedures within service-level agreements.
- Perform research and analysis to resolve Vendor Payment inquiries.
- Perform encumbrance search for invoices for payment and researching payment issues.
- Perform quality assurance review of vouchers ensuring they are thoroughly reviewed for accuracy and processed, approved, and disbursed through FMS within the prescribed period.
- Perform Review/QA to validate and approve invoices submitted through PASSPort.
- Maintain liaison with DSS/HRA/DHS program offices and outside vendors to resolve issues concerning payments.
Respond to payment inquiries as needed.
- Create vouchers, apply levels of approvals to pending payments in FMS.
- Record invoices and contracts in Paytrace, the unit’s internal tracking system.
- Scan and index vouchers in the HRA One Viewer.
- Generate and provide various reports for management.
- Provide requested documentation to internal and external auditors for ongoing audits.
- Provide assistance to ancillary units in BAP.
- Assignment of special projects as needed.
Minimum Qualifications 1.
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2.
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4.
Education and/or experience equivalent to "1", "2", or "3" above.
However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills - Strong oral and written communication skills strong analytical, research, and organizational skills.
- Knowledge of city mainframe programs, such as HHS Accelerator, FMS, Finance.
NET, Line Item Module.
- Intermediate proficiency in MS Office which includes, MS Word and Excel with the skillset to apply and use formulas.
- Handing multiple high-priority projects and assignments simultaneously, to shift fluidly among them, when necessary, towards creative problem solving 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program.
Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.
For more information, please visit the U.
S.
Department of Education’s website at https://studentaid.
gov/pslf/ Residency Requirement New York City residency is generally required within 90 days of appointment.
However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID 595902 Title code 10124 Civil service title PRINCIPAL ADMINISTRATIVE ASSOC Title classification Competitive-1 Business title VENDOR PAYMENT ASSOCIATE Experience Level: Experienced (Non-Manager) Number of positions 1 Work location 4 World Trade Center Category: Finance, Accounting, & Procurement