Our client, a higher education institution located on the Upper West Side, Manhattan, is seeking a Temporary Department Administrator to support their English department.
This position will start ASAP and last for approximately 3 months with flexibility to extend.
This person will be in the office 5 days/week.
Hours are Monday-Friday, 9:00am to 5:00pm with an hour unpaid break.
Responsibilities:
* Reconcile the budget and expense reports; assist the Chair in short-term projecting and long-term planning of department expenditures.
* Manage the department offices and space.
* Supervise department academic purchases and deliveries, standing purchase orders, and service contracts for major equipment.
Coordinate with the Chair and full time faculty on purchases.
* Coordinate with the chair to oversee and report on the academic budget and end-of-year spending from the department operating accounts
* Maintain the department records and files in paper and digital form.
* In consultation with Chair, coordinate office use and office hours of adjunct faculty and graduate assistants
* Prepare materials related to the employment and review of instructional staff including:
* Completion of faculty one-time payments and period activity pay, and ensure proper processing
* Preparation of proposals and dossiers for faculty tenure, promotion and reviews
* Departmental searches, including communication with applicants and scheduling job talks and campus visits
* Maintain up-to-date curriculum vitae
* Coordinate with Departmental Assistant for Film Studies
* Responsible for creating and preserving orderly student procedures and records.
* Act as a resource for students regarding the technical aspects of pre-registration, registration, enrollment, advising, and nonacademic activities of the department.
* Work with Registrar and Provost's Office on course planning, website, etc.
* Be familiar with the undergraduate curriculum, requirements, and practices.
* Advertise, hire, and help guide students assistants doing administrative work
* Assist Chair in planning and preparing program planning meetings
* Coordinate collection and distribution of thesis proposals
* Responsible for the management of department events.
* Arrange for transportation and accommodation for guest lecturers, faculty and artists.
* Maintain general English and FYW listserv, majors listserv, and alumni listserv
* Act as liaison with other College and University-wide offices.
Qualifications:
* 3+ years experience in an administrative role preferably out of education
* Degree required
* Excellent verbal and written communication skills
* Experience using Microsoft Office Suite Programs
* Workday experience a plus
* Good judgement and ability to deal calmly and efficiently with people
* Ability to maintain discretion and confidentiality
* Ability to function efficiently in busy office environment
* Experience processing invoices preferred
Compensation:
* DOE up to $25/hr
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.
beaconhillstaffing.
com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)
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