Our client, a life science venture capital firm, is seeking a Temporary to Permanent Executive Assistant / Office Manager to support the team in their NYC office.
Hours are 8:30am-5:30pm with flexibility for OT.
This role will be in office 2-3 days per week with the rest work from home.
Must be flexible to come in additional days as needed.
Responsibilities:
* Day-to-day upkeep of the physical office space (especially the kitchen and conference rooms)
* Assist with complex calendar management, scheduling and setting up meetings for 2 of the firm partners
* Assist with travel coordination including international and domestic travel, private and commercial flights including coordinating Visa's, ground transportation, and detailed itineraries
* Source vendors, manage expensing and invoicing, and oversee repairs/maintenance
* Oversee and fill in for reception as needed, greet visitors, and field phone calls
* Plan and coordinate events and lunches for employees and external stakeholders both on and offsite, including negotiating contracts
* Managing expenses and completing expense reports
* Assist the Senior EA to the Founder and Managing Partner with calendar management, scheduling, and travel as needed.
* Ad hoc projects
Qualifications:
* 3+ years of relevant support experience
* Bachelor's Degree required
* Excellent written and verbal communication skills
* Extreme attention to detail and solid organization skills with the ability to prioritize time-sensitive tasks
* Exhibits sound judgment and discretion
* Experience in organizing, coordinating and managing complex details under time pressure
* Ability to work independently, quickly, efficiently, and can follow instructions while taking ownership and remaining flexible to shifting priorities
* Proficiency with Microsoft products including Word, Excel, Outlook, PowerPoint
Compensation/Benefits:
* Up to $85-100K DOE plus discretionary bonus
* Fully covered benefits
* 401K, commuter benefits ($280)
* 15 days paid time off plus holidays
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.
beaconhillstaffing.
com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)
Whatsapp
