FRONT OFFICE MANAGER

Overview: The Front Desk Manager is responsible for all duties of the front desk operation, including management of the front desk, training and employee development, delivery of quality customer service, and resolution of guest issues, while maximizing room revenue and occupancy.
Responsibilities: Support in leading, directing, and managing all department operations.
Maintain regular presence throughout the department.
Monitor operations to ensure consistent sequence of service is followed and all brand standards are properly executed.
Review and develop guest history records to enhance personalized service for repeat guests.
Ensure the proper handling, maintenance, storage, and security of all department equipment.
Regularly and clearly communicate guest arrivals and departures and additional relevant information with other departments, as needed.
Maximize room revenue and occupancy by effectively controlling rates and availability.
Ensure guest room standards are effectively maintained.
Ensure guests’ needs and concerns are responded to in a timely, professional, and friendly manner with a focus on service recovery.
Maintain knowledge of all property services and hours of operation; restaurant food concepts, menus, dress codes, and ambiance; day/nightlife concepts, dress codes, and ambiance; guest room types, names, layout, amenities, and locations; and room rates, special packages, and promotions.
Be aware of all scheduled daily group activities and names and locations of meeting/banquet rooms.
Work closely with the Sales and Marketing team to keep them informed of group booking status and to maintain room rate control and availability status.
Ensure quality and timeliness of work performed by contracted vendors.
Prepare and execute business plans to ensure the maximization of department performance.
Create and develop goals and operational strategies for the operations that are aligned with the Hard Rock brand.
Communicate the role that each employee has in their achievement and ensure accountability.
Analyze and identify financial opportunities including cost controls, productivity levels, and revenue generation.
Monitor actual sales, revenues, and expenses to determine variance and assess goal accomplishments, and adjust strategies and forecasts accordingly.
Review weekly forecasts and planning of cost expenditures to correspond to forecasted occupancy and costs.
Protect and enhance the value of property assets through appropriate programs and maintenance.
Evaluate condition of equipment and property and conduct analysis for capital expenditure needs.
Balance staffing levels and labor to achieve ideal employee/guest engagement and cost ratio.
Attract and select the best talent available from inside or outside the organization.
Develop and implement strategies to retain staff.
Train, coach, supervisors and employees to achieve their career goals and maximize their potential.
Monitor and evaluate staff performance and deliver recognition and rewards.
Promote a positive work environment for all employees and ensure all employment related processes and documentation are in compliance.
Conduct regular meetings with staff to communicate global programs, implement new products and procedures, and discuss areas of opportunities, special events, and other activities.
Participate in and ensure Sound Checks are being conducted in department.
Ensure an extraordinary experience and create loyalty to the property and Hard Rock brand by exceeding expectations through exceptional service and product quality.
Resolve guest complaints and implement changes to prevent future issues.
Monitor quality assurance program scores and guest feedback.
Take corrective action when necessary.
Maintain presence in property during peak business periods.
Ensure all property policies and procedures are fully implemented in department, including health and safety guidelines.
Maintain relationships with key clients, owners, and investors.
Maintain effective relationships with guests.
Present a professional image to employees, guests, clients, owners, and investors.
Generate incremental revenue and brand awareness through the creation and implementation of brand relevant local events and promotions.
Operate ethically to protect the Hard Rock brand.
Ensure brand and business initiatives are implemented.
Maintain confidentiality of guest, employee, and company information.
This job description reflects the position’s essential functions; it does not encompass all of the tasks that may be assigned.
Qualifications: EXPERIENCE, EDUCATION, AND CERTIFICATIONS 4+ years’ experience in hospitality Room Division management.
Luxury hotel experience preferred.
Degree/diploma in Hospitality Management, or an equivalent combination of education and experience that provides knowledge, skills, and ability sufficient to successfully perform the duties of the position.
Experience working in a NYC Union environment or similar setting.
Specifically, is both proficient in and working with the current edition of NYC CBA / IWA.
SKILLS High energy with effective and influential people skills.
Positive attitude and the desire to motivate others.
Ability to prioritize and work on several projects simultaneously should pose a challenge without being overwhelming.
Ability to comprehend and use technical or professional language, either written or spoken, to communicate complex ideas.
Strong communication and listening skills and excellent speaking, reading, and writing ability.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and employees of the organization.
Ability to perform complex quantitative calculations or reasoning.
Ability to perform numerical operations using basic counting, adding, subtracting, multiplying or dividing.
Strong command of software applications, especially Microsoft Office (Word, Excel, PowerPoint) and hotel-specific platforms (MICROS Opera, Sabre/SYNXIS, Delphi, SUN, etc.
).
Ability to effectively deal with internal and external customers and staff, some of whom will require high levels of patience, tact, and diplomacy.
Fluency in English: additional languages preferred.
PHYSICAL DEMANDS Ability to move throughout the business (standing, walking, kneeling, bending) for extended periods of time.
Ability to make repeating movements of the arms, hands, and wrists.
Ability to express or exchange ideas verbally and perceive sound by ear.
Ability to obtain impressions through the eyes.
Manual dexterity, hand-eye coordination, and ability to work with hand above shoulders.
Ability to occasionally move objects (lift, push, pull, balance, carry) up to 10 pounds / 5 kilograms.
Ability to tolerate exposure to heat, cold, chemicals, and loud/noisy environment.
#indeedNY Additional Details: ADDITIONAL REQUIREMENTS Deep understanding of lifestyle hotels.
Passion for music and knowledge of music trends preferred.
Self-starter with an entrepreneurial spirit and strong organizational skills Must meet legal requirements for any required licensing.
Ability to work evenings, weekends, and holidays, as needed.
For this New York, New York United States-based position, the expected annual base salary is $70000-$75000.
#indeedNY